Privacy Policy

Athletic Universe by Kuromatsu, LLC.

Last Updated: November 15, 2025

Effective for U.S. users only

This Privacy Policy explains how Kuromatsu LLC, doing business as Athletic Universe (”AU”, “we”, “us”, or “our”), collects, uses, shares, and protects your personal information when you use our mobile application, website, or related services (“Services”).

If you have questions, email us at privacy@athleticuniverse.com.

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1. INFORMATION WE COLLECT

We collect the following categories of information when you use AU.

A. Information You Provide

Required to create an account

• Name
• Email
• Password (secured via Firebase Authentication)
• Parent/guardian contact information (for minor accounts)

Athlete profile information

• Date of birth
• Gender
• Location (city, state, ZIP)
• School, club, and team details
• Sport, position, jersey number
• Bio or athletic background
• Coach or administrator relationships

Photos, videos, and uploads

• Athlete photos
• Team photos
• Videos or highlight links (YouTube, Vimeo, Hudl links only)
• AI avatar inputs (photos and specifications)

Payment information (if applicable)

Processed securely by Stripe. AU does not store card numbers or payment instruments.

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B. Automatically Collected Information

We may collect:

• IP address

• Device type, OS, browser information

• Actions taken in the app (analytics)

• Crash logs

• Login timestamps

• General location based on IP (city/state)

Collected through:

• Firebase

• Google Analytics

• Server logs from Supabase

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C. Information from Third-Party Login Providers

If you sign in using Google or Apple:

We receive:

• Your email

• Your name (if provided by the provider)

• Your profile photo (if you choose to share it)

We do not receive passwords or access to your external accounts.

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2. HOW WE USE YOUR INFORMATION

We use your information to:

Core Platform Operations

• Create and manage user accounts

• Display athlete profiles

• Store photos, videos, and avatar images

• Allow coaches, administrators, and team personnel to manage rosters

• Allow athletes to share public profile links (optional)

Communications

• Account notifications

• Team updates

• Service-related announcements

• Parent notifications for minor accounts

Payments

• Process purchases or subscriptions through Stripe

AI Avatar Generation

We use OpenAI to:

• Create AI-generated avatars from uploaded images

• Create anime, realistic, or stylized versions of the athlete

Your uploaded images and avatar prompts are sent to OpenAI only for the purpose of fulfilling the avatar request.

Safety, Security & Compliance

• Authentication and fraud prevention

• Detect misuse or harmful content

• Comply with legal obligations

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3. HOW WE SHARE INFORMATION

We only share your information with:

A. Service Providers

• Supabase (hosting, storage, database, edge functions)

• Firebase Auth (login/account security)

• Stripe (payments)

• Google Analytics (analytics)

• OpenAI (AI avatar creation)

B. Team & Organization Personnel

If you join a team, club, or organization in AU, coaches and administrators may view your:

• Name

• Profile info

• Images and avatars

• Team membership details

C. Public Sharing (Optional)

Athletes may choose to:

• Make a profile publicly visible

• Share a link with recruiters, parents, or others

Public profiles may include:

• Name

• Photos/avatars

• Position/sport

• Highlight videos

• Stats or bio information

D. Legal, Safety, and Business Transfers

We may disclose information:

• To comply with law enforcement or legal requests

• To prevent harm or fraud

• If AU is involved in a merger, acquisition, or asset sale

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4. CHILDREN’S PRIVACY (COPPA COMPLIANCE)

AU is used by minor athletes, but accounts for minors must be created and monitored by a parent or legal guardian.

We follow COPPA guidelines and:

✔ Require parent/guardian contact details for all minor accounts

✔ Do not allow minors to create accounts independently

✔ Do not sell or share personal information of minors

✔ Restrict public profile visibility unless parent enables it

✔ Allow parents to modify or delete their child’s data

Parents can request data deletion or review at:

📧 privacy@athleticuniverse.com

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5. WHERE WE STORE AND PROCESS DATA

AU uses:

Supabase (U.S. Regions)

• Databases

• User profiles & team data

• Image & video storage

• AI job management

• Edge functions

OpenAI

• Temporary processing of images for avatars

• OpenAI does not train models on your content

Stripe

• Securely processes payment information

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6. DATA RETENTION

We keep data only as long as necessary.

Examples:

• Active accounts → data retained

• Deleted accounts → removed or anonymized within 90 days

• Payment records → retained as legally required

• AI avatar images → stored until deleted by the user

Backup retention may extend beyond deletion but becomes inaccessible.

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7. YOUR PRIVACY RIGHTS (UNITED STATES)

Depending on your state, you may have the right to:

• Access the information we have about you

• Request correction of inaccurate data

• Request deletion

• Opt out of targeted advertising or analytics

• Obtain a copy of your data

• Appeal decisions

Submit requests at:

🔗 https://athleticuniverse.com/personalinforequest

or email privacy@athleticuniverse.com.

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8. SECURITY MEASURES

We implement:

• Encryption in transit (HTTPS)

• Permissions-based access controls

• Supabase Row-Level Security (RLS)

• Regular audits of access logs

• Secure credential storage (Firebase Auth)

• Monitoring for suspicious activity

However, no system is 100% secure, and we cannot guarantee complete protection.

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9. COOKIES & TRACKING TECHNOLOGIES

We may use:

• Cookies

• Web beacons

• Pixels

• Analytics identifiers

Users may disable cookies in their browser settings.

For Google Analytics opt-out:

https://tools.google.com/dlpage/gaoptout

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10. ARTIFICIAL INTELLIGENCE DISCLOSURE

Our AI-powered features (avatar creation) use OpenAI.

We send the following to OpenAI solely to generate your output:

• The image you upload

• The prompt/instructions you choose

• Necessary text metadata

OpenAI:

• Does not use your data to train models

• Does not retain your content beyond what is necessary to process the request

• Does not share your data

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11. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically.

Updates will be posted with a new “Last Updated” date.

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12. ACCOUNT DELETION

You may delete your account in the Account section of the app or you can email a request to privacy@athleticuniverse.com from the email of the associated account with the subject “Account Deletion Request”. There is no way to undo deleting an account.

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13. CONTACT US

For privacy questions:

📧 privacy@athleticuniverse.com

📍 Kuromatsu LLC

419 S Alexander Ave

Duncanville, TX 75116

United States